Data Protection Policy
The German Federal Cultural Foundation is the responsible controller of this website. We take data protection very seriously and are committed to protecting your personal data during your visit to our website. We pledge to only use your data for the purposes indicated below. As you access pages on our website, personal data is collected which we process confidentially and in accordance with the provisions of the EU General Data Protection Regulation (GDPR). In the following, we disclose information about how, to what extent and why we process personal data, and how cookies are used in connection with the website www.kulturstiftung-des-bundes.de.
Data protection officer
Right to information, rectification and erasure of personal data
In accordance with current regulations, you can request information at any time (in writing) about whether and what type of personal data we have stored about you on our server. Furthermore, you can demand that your personal data be corrected, completed, limited or deleted without undue delay insofar as this does not stand in violation of data retention regulations or other obligations. To make requests concerning your personal data, contact us (imprint) or send an email to datenschutz(at)kulturstiftung-bund.de.
Data transfer and log files
Every time a user accesses the online services of the German Federal Cultural Foundation or downloads a file from our website, a record of the query is automatically stored and processed in a temporarily log file. Before any data is saved, the user’s IP address is anonymised, thereby rendering it impossible to assign the data to any specific person. Every visit/download is recorded in a log file as follows:
- anonymised IP address
- accessed pages
- names of the accessed files
- date and time of the query
- amount of data transmitted
- report if retrieval was successful
- browser type and version
- user’s operating system
These data are used solely for statistical purposes. They are analysed to improve our online services and are subsequently deleted. Any other usage or transfer of these data to third parties is excluded. The legal basis outlining the controller’s legitimate interests for data processing is provided in Art. 6 (1 f) GDPR.
As a rule, the right to rectification, information and erasure of stored data does not extend to purely viewing online content, as any data stored for the purpose of transmitting and rendering such content is only saved in temporary log files and is immediately deleted at the conclusion of the user’s visit. As a result, queries concerning log file information cannot be answered.
Usage of personal data
We only collect and process your personal data if you explicitly instruct us to do so, e.g. when you register for a subscription to our magazine, sign up to receive info letters by email, submit an online application form or use our contact mask. In such cases, data processing is performed on the basis of your given consent. You may withdraw your consent at any time. The information is electronically forwarded by our web server to an email account at the Foundation.
We only use your personal data to provide you with the application or service that you specifically request. If the application or service is available for only a limited time, the Federal Cultural Foundation will delete your data as soon as the application or service is concluded. When users contact us or order information materials, the provided postal and email addresses are only used for purposes of correspondence or postal delivery. The legal basis for user consent requirements is provided in Art. 6 (1 a) GDPR. Neither automated decision-making nor profiling is conducted at any time.
For security reasons, this website uses SSL encryption technology to protect the transmission of confidential content, e.g. orders or funding applications which are sent to us as the website controller. When SSL encryption is activated, any data you send us cannot be read by third parties.
Withdrawal of consent
You may withdraw your consent to having your personal data processed at any time by written request. Withdrawal of consent takes effect without undue delay insofar as the processing of your personal data is not required in connection with a business transaction.
Forwarding personal data to third parties
The Federal Cultural Foundation may only forward your personal data to third parties without prior written consent and in accordance with legal regulations if:
- a sub-contractor or agent, whose services we have commissioned to carry out the services you have requested, requires your data. Unless otherwise specified, such contractors are only permitted to use your data insofar as necessary for effecting the offers or rendering the service(s) in question.
- an enforceable official or legal order is in place
- it is necessary to prevent unauthorised use of our offers or services in a legally permissible manner
External links and transmission of third-party content
Our website contains links to external pages which are specially designated as such and whose content is not located on our server. The content of these links is verified at the time of placement. It is possible, however, that the external operators may change the content of their pages at a later time. Please notify us if you discover that the content provided by external operators violates applicable laws. This data protection policy only applies to content stored on our servers. Please note the data protection policies of third parties to whose pages links are provided.
We also use other services to incorporate third-party content into our web pages. We embed external links into our web pages because we have a legitimate interest in enriching and combining our content with that of others. By clicking on an external link, you will be transferred to the respective service. In order to protect your legitimate personal interests, i.e. to ensure that data processing staff are aware that you have chosen to access pages on our website and/or those of external providers, transferral occurs only with your consent. If you choose to use the services of external providers, the modalities of data collection and usage are subject to the data protection policies of the respective providers.
Right to lodge complaints with the supervisory authority
In the case of violation of data protection regulations, you have the right to lodge a complaint with the responsible supervisory authority.
Usage of cookies and Matomo tracking software
Our website uses Matomo, a web analytics software package. Matomo saves text files, called “cookies”, onto your computer which allows us to analyse how you use the website. For this purpose, the information generated by the “session cookie” (including your abbreviated IP address) is transmitted and saved onto our server so that we can optimise our web pages. As all IP addresses are anonymised in the process, your user identity remains anonymous. The collected data is not shared with third-parties. You may choose to deactivate cookies by blocking them via your web browser. However, this may prevent you from taking full advantage of all the features offered on the website.
If you do not wish to have your session data saved and analysed, you can retract your consent on cookie storage and usage with a mouse click at any time. In such a case, Matomo places an “opt-out cookie” onto your browser which prevents it from collecting any data during your visit to our website. Please note that if you choose to delete all the cookies in your browser, the Matomo opt-out cookie will also be erased. This means you will have to reactivate the opt-out cookie during your next session.
Usage of YouTube plugins
We present videos on our website using services provided by YouTube. YouTube is operated by YouTube LLC with headquarters at 901 Cherry Avenue, San Bruno, CA 94066, USA. YouTube is represented by Google Inc. with headquarters at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
We also use YouTube plugins on some of our web pages. When you visit a page which contains such plugins – for example, our media library – a connection is established with the YouTube servers and the plugin is shown. This provides the YouTube server with information about the pages you have visited on our website. If you are logged onto YouTube as a member, then YouTube will automatically assign this information to your personal user account. When you activate the plugin (e.g. by clicking the start button of a video), the corresponding information is likewise assigned to your user account. You can prevent the automatic assignment of this information by logging out of your YouTube account and other accounts operated by the companies YouTube LLC and Google Inc. and deleting their respective cookies before logging onto our website.
Usage of Vimeo plugins
We present videos on our website using services provided by Vimeo. Vimeo is operated by Vimeo, LLC with headquarters at 555 West 18th Street, New York, New York 10011, USA.
We use Vimeo plugins on some of our web pages. When you visit a page which contains such plugins – for example, our media library – a connection is established with the Vimeo servers and the plugin is shown. This provides the Vimeo server with information about the pages you have visited on our website. If you are logged onto Vimeo as a member, then Vimeo will automatically assign this information to your personal user account. When you activate the plugin (e.g. by clicking the start button of a video), the corresponding information is likewise assigned to your user account. You can prevent the automatic assignment of this information by logging out of your Vimeo account and deleting its respective cookies before logging onto our website.